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Administrative Assistant - MHM

Location:Laredo, TX
Salary Range:DOE
Benefits:Paid Time-Off (PTO), Holiday, Health/Dental Insurance, Life Insurance, Disability, 403b Retirement Plan
Employment Type:Full Time
Positions Needed:1
Description:Prepares, maintains, and distributes various reports, records, requisitions, and other documents pertinent to the department’s daily operations.

Directly supervised by the Program Manager.

Requires prolonged sitting stooping and bending. May require moving up to 25 pounds. Requires the use of office equipment, such as computer terminals, telephone and copiers, etc.
Duties:• Composes and types letters, memos, notices, lists, and other materials.
• Enters, composes and edits information on personal computer and prepares final copy of reports and correspondences.
• Receives, reviews, and prioritizes correspondence.
• Interviews, screens, and refers callers; answers various inquiries personally; provides information on Center’s services and functions; determines the nature of problems/complaints and refers to appropriate department.
• Reviews and maintains timekeeping reports.
• Coordinates and schedules travel arrangements and makes arrangement for meetings as required.
• Orders, verifies receipt of, and maintains department’s office equipment and supplies; places supply orders and initiates service calls on copiers, personal computers, printers, telephones, etc.
• Coordinates and participates in educational and promotional activities.
• Compiles, copy, and completes data for administrative reports, and other documents.
• Develops, maintains, and updates the department’s filing system.
• Keeps moderately complex records, to assemble and organize data, and prepares reports from such records.
• Performs other duties as assigned.
Qualifications:• Minimum of a bachelor’s degree in public administration, finance, accounting, and/or related field from and accredited college or university.
• College education may be substituted for five years experience in an office setting.
• Computer knowledge in graphs, charts, spreadsheets, etc.
• Bilingual in English and Spanish is preferred.
• Possess means of transportation.
• Valid Texas Driver’s License and minimum liability insurance.

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